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Administration Manager, full time

Position: Administration Manager
Location: Vancouver, BC. Requires in-person availability for downtown Vancouver office.
Start Date:  As soon as possible
Position Status: Permanent full time (37.5 hours/week), salaried
Salary Range:  Starting $52,000-$57,000 annually, depending on experience. Generous benefits package available after three months.

About Ecotrust Canada

Ecotrust Canada is an enterprising non-profit that works with rural, remote, and Indigenous communities toward building an economy that provides for a healthy and resilient natural environment; sustainable and abundant energy, food, and housing; prosperous and meaningful livelihoods; and vibrant cultures and inclusive societies. We call this approach building an economy that provides for life. Our on-the-ground work and systems approach is entrepreneurial, partnership-based, and relentlessly practical.

We are seeking an Administration Manager to take on administration, personnel, governance, IT oversight, and finance support work as part our Administration and Finance team. This is a key position to ensure the seamless operation of the organization and responsiveness to administrative issues. The ideal candidate will enjoy helping their colleagues with their day-to-day operational needs, while maintaining strategic overview and direction. They will be able to work independently, show initiative, and reliably keep track of a variety of activities with attention to detail.

Primary responsibilities:

Office Management & Administration

  • Manage Ecotrust Canada’s Vancouver office and coordinate on management of other locations
  • Respond to administrative needs of staff and CEO, and resolve logistical issues as they arise
  • Management of physical and digital records including keeping register, clean up, retrievals

Finance Support

  • Work with the finance team to complete banking and payment/donation processes
  • Keep updated records of donation data

Personnel & Culture

  • Coordinate recruitment processes, including staff orientation/exit activities
  • Monitor and update personnel-related processes and records
  • Organize staff social activities (currently virtual) and annual staff retreat
  • Manage Health & Safety Committee meetings and processes

Governance

  • Coordinate logistics and act as secretary for all board and board committee meetings
  • Fulfil government filing requirements and keep board records
  • Support ongoing compliance with various government contract/reporting requirements 

Information Technology

  • Administer IT solutions (e.g. Office 365 suite) and hardware in collaboration with our IT service provider to support daily operations, address staff issues, and meet organization goals
  • Drive ongoing work with our IT provider to maintain and update our IT infrastructure

 Ad-hoc tasks as required for all of the above areas.

Skills and Qualifications

3-4 years of experience demonstrating the following qualities:

  • Positive and proactive approach to problem-solving and motivation to take initiative
  • Strong organizational skills, including time management and ability to prioritize, reliability, and attention to detail
  • Strong interpersonal skills, including clear and kind communication, collaboration, and ability to maintain confidentiality
  • Familiarity with Microsoft Office suite (e.g. Excel, Word, Powerpoint, Outlook, Teams, SharePoint) and/or aptitude for quickly learning new computer/internet skills
  • Understanding of or willingness to learn about decolonization and reconciliation

Preferred but not required:

  • Familiarity with use and/or administration of Salesforce
  • Experience with records and information management
  • Experience with leading personnel/HR processes, actively supporting people and culture

Ecotrust Canada holds a deep commitment to equity, inclusion, and diversity as core principles integral to the work we do, and decolonization is central to the change we seek to make in the world. We are looking for diverse perspectives and lived experiences that foster learning, creativity, and innovation. We encourage you to describe relevant transferable skills as well as experience from outside Canada or outside office settings. We highly encourage Indigenous applicants to consider this position.

How to Apply:

Job Application - Administration Manager

Please submit one PDF application containing resume and cover letter on our website. We will consider applications on a rolling basis and strongly encourage you to submit an application as soon as possible, but no later than 11:59pm on May 16th, 2021. We thank everyone for their interest; however only successful candidates will be contacted for interviews. Please be prepared to provide contact information for three references.
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